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Step 1. Event Information
Step 2. Site Information
Step 3. Street Closure Information
Step 4. Alcohol Application
Step 5. Insurance & Acknowledgments
All Application Details
Comments
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Event Details
Official Name of Event:
Date and Time of Event Setup:
Select a date and time
...
Date and Time of Event Start:
Select a date and time
...
Date and Time of Event End:
Select a date and time
...
Date and Time of Breakdown Ending:
Select a date and time
...
Your Application Fee(Based on Dates Selected):
Please provide any further information on your Event Dates:
Type a value
Is this is a first time Event in Jacksonville?:
Expected Total Daily Attendance:
Maximum Hourly Attendance:
Event Location:
Venue Name:
Event Address or approximate Location(s) of Event:
Description of the Event:
Type a value
Ticket Pricing or Entry Fees:
Primary Contact First Name:
Primary Contact Last Name:
Primary Contact Office Phone:
Primary Contact Cell Phone:
Primary Contact Email:
Secondary Contact First Name:
Secondary Contact Last Name:
Secondary Contact Office Phone:
Secondary Contact Cell Phone:
Secondary Contact Email:
Entity conducting the event information
Name of Entity:
Address:
City:
State:
Zip:
State of Incorporation:
Entity EIN:
Is this Entity a registered 501c3?:
If yes, 501c3 certificate needs to be uploaded:
Click here to attach a file
Name of business, organization, or non-profit organization that is financially responsible for the event (if different from applicant):
Is this Entity exempt under 440 FL state statute from carrying workman’s compensation insurance?:
Insurance Copy:
Click here to attach a file
Assigned To:
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Submit/Payment
Site Information
Sitemaps must include all information about your event including, but not limited to, fencing, tents, generators, food vendors, stages, bleachers, activations, amusement rides, bars, trash cans, fire lanes, entrances/exits,
amplified sound, race routes (if applicable), etc. Maps must be in full color and completely legible.
Please upload your site map(s) for the setup of your event:
Click here to attach a file
Will your event have private security?:
If yes, please describe the plans for private security:
Type a value
Will this event have any amplified sound?:
If yes, please describe your plans for amplified sound including direction of sound and times:
Type a value
Will you have amusement rides, including bounce houses, at your event?:
If yes, mechanical amusement devices shall comply with the requirements of Chapter 160 Ordinance code.
If yes, please describe amusement rides:
Type a value
Will your event have food vendors?:
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If yes, how many food vendors are expected?:
Will you utilize automobile(s), watercraft(s) or aircraft(s) at the event?:
If yes, please explain when, where and how they will be utilized:
Type a value
Will cranes, lifts or heavy equipment be used for any activity associated with the special event?:
If yes, please explain their purpose and dates and times in which they will be used:
Type a value
Parking Plan
How many vendor, sponsor, volunteer and staff vehicles are you expecting?:
How many attendee vehicles are you expecting?:
Please describe in detail your parking accommodations for all vehicles:
Type a value
Are you closing off any City parking spaces?:
Please describe in detail your City parking needs, including any bagged meter requests:
Type a value
Sanitary Plan
In order to ensure a clean, sanitary environment during and after events held on public property, clean up services may be provided by the City or its designated representative.
The cost for these services is the responsibility of the event organizer, and is dependent on the scope and size of the proposed event. This in no way exempts the organizer / producer from keeping
the area clean. Outline your plan to keep the area clean during the event as well as at the conclusion of your event.
Are you requesting City services to manage and maintain trash at your event?:
If No, describe how you will manage trash before, during and after the event:
Type a value
Are you requesting City Services for street sweeping after your event?:
The Florida Department of Health requires a minimum number of toilets based off of the attendance and duration of an event.
To review these requirements,
click here
.
Number of regular portolets you will provide:
Number of handwashing stations you will provide:
Number of handicap portolets you will provide:
Other available bathroom facilities:
Electrical Needs
Will you need electricity at your event?:
Are you requesting City electricity at your event (including plugging into an existing outlet)?:
Will you be providing your own generators?:
Please describe your electrical needs, including location and amperage:
Type a value
Water Needs
Will your event need connection to City Water?:
If yes, please describe your event’s water needs:
Type a value
If yes, will this water be used for potable purposes?:
Will your event be connecting to fire hydrant water?:
If yes,
click here
to go to JEA Fire Hydrant meter information
Temporary Structure Information
Any tents larger than 800 square feet, tents used for cooking, or erected temporary structures (bleachers, stages, etc.) must submit a separate building permit.
Please download
this form
to begin the process of gaining permission to erect temporary structures at your event
Will your event have any tents?:
Who will provide the tents?:(Max. 100 characters)
How will your tents be weighted down?:
Please list all tent sizes:
Will any tents be used for cooking?:
I understand that staking is not permitted on City Property:
Will your event have any stages, platforms or other temporary structures?:
If yes, please explain:
Type a value
Are you requesting the use of City Stages or Bleachers?:
Small Stage (20’ x 16’) @ $430.00 ea. + Tax:
(maximum 2)
Large Stage (40’ x 16’) @ $455.00 ea. + Tax:
(maximum 1)
Bleachers (Seating capacity approximately 200) @ $370.00 + Tax:
(maximum 8)
Specific delivery location at event:
Date and time of delivery:
Select a date and time
...
Date and time of pickup:
Select a date and time
...
Will overnight security be provided for equipment?:
If yes, please describe security:
Fireworks Information
A separate fireworks permit must be submitted to the City in order for your event to have fireworks.
Please
click here
to download this form to begin the process of gaining permission to launch fireworks at your event.
Upload Fireworks Permit
Click here to attach a file
WATER ACTIVATION INFORMATION
The following information must be supplied if your event is taking place in an ocean or inland waterways where the U.S. Coast Guard has authority.
Please describe the activities that will take place on the water:
Type a value
Please list which bodies of water you will utilize:
Sizes of boats participating:
Number of spectator watercraft:
Types of boats participating:
Type a value
Will this event interfere or impede the natural flow of traffic?:
If yes, please explain:
Type a value
What hazard will be introduced into the regatta area?:
Vessels provided for safety purposes (number and description):
Is a coast guard or coast guard auxiliary patrol requested for control of spectator or commercial traffic?:
If yes, how many vessels and why?:
Type a value
Upload a chart or scale drawing showing boundaries and/or courses and markers contemplated:
Click here to attach a file
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Will this event involve, impact or close any roads?:
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DATE SUBMITTED:
Select a date
...
EVENT START DATE:
Select a date
...
EVENT END DATE:
Select a date
...
NAME OF ORGANIZATION/EVENT SPONSOR:
APPLICANT/CONTACT NAME:
CONTACT PHONE:
CONTACT E-MAIL ADDRESS:
CONTACT FAX:
TITLE OF EVENT:
EVENT DURATION:
IF ROAD CLOSURE(S) INVOLVED:
CLOSURE START TIME (INCL. SET UP/BARRICADES):
Select a date and time
...
CLOSURE END TIME (BARRICADES REMOVED):
Select a date and time
...
PLEASE DESCRIBE ROAD(S) TO BE CLOSED AND/ ATTACH MAP (REQUIRED):
“See Attached Map” is not acceptable. Please list each road that will be closed (with limits from – to) and the duration of the closure.
DO NOT USE THIS FORM FOR EVENTS THAT WILL CLOSE STATE ROAD(S) AND/OR REQUIRE LOCKDOWN OF THE MAIN STREET OR ORTEGA DRAWSPAN
Type a value
ATTACH MAP HERE:
Click here to attach a file
PLEASE DESCRIBE DETOUR ROUTE AND ATTACH MAP:
Type a value
ATTACH DETOUR MAP HERE:
Click here to attach a file
IS THE EVENT IN A RESIDENTIAL NEIGHBORHOOD:
(If the Event is in a Residential Neighborhood written consent of at least 70% of occupants of property in the neighborhood is needed)
THE CITY’S GRANTING OF A BLOCK PARTY PERMIT DOES NOT ELIMINATE ANY PRIVATE RESTRICTIONS THAT MAY EXIST WITHIN A COMMUNITY REGULATED BY A HOMEOWNER’S ASSOCIATION (HOA).
ENFORCEMENT OF ANY AND ALL PRIVATE RESTRICTIONS IS THE RESPONSIBILITY OF THE HOMEOWNERS OF THEIR COMMUNITY, INCLUDING HOA REQUIREMENTS.
Consent Attachment
Click here to attach a file
Property Type:
ANY SPECIAL CONDITIONS?:
No
Yes
DESCRIBE SPECIAL CONDITIONS:
Type a value
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Will this event serve, distribute and/or sell Alcohol?:
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Entity Information
Name of Entity or Individuals seeking to conduct activity (List company name if company is conducting activity):
Address of above entity or individual:
Contact Name:
Contact Phone:
Contact Email:
Is the Applicant the same person/entity holding the alcohol license? :
Alcohol Service
Exact address of where alcohol beverages will be sold, served, or consumed:
Is this event in a Park?:
Park Name:
If your event is under 500 and located within a park, you must
Visit the JaxParks Reservation Site
to complete the park reservation process
Service Start Date/Time:
Select a date and time
...
Service End Date/Time:
Select a date and time
...
Is this event open to the public, ticketed, or a private event?:
Private
Public
Ticketed
This event will have (check one or both):
Beer and/or Wine
Liquor
How will alcohol be purchased or provided to guests?:
Please describe your ID checking procedures:
Type a value
Alcohol Containment
Name of security company possessing a class D license
(may not be JSO or Volunteers)
that will provide staff to contain alcohol within the approved area:
Security Company Contact Name:
Security Company Contact Phone:
Security Company Contact Email:
Security Staff Count:
Security Start Date/Time:
(must be at least 30 minutes before alcohol service begins)
Select a date and time
...
Security End Date/Time:
(must be at least 30 minutes after alcohol service ends)
Select a date and time
...
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Upload Containment Plan:
Click here to attach a file
Insurance
Name of the person or entity that will hold liquor insurance as outlined in this application for this activity:
(Must be the same as person or entity holding the alcohol license)
A copy of the Certificate of Insurance is to be submitted with this Application
Upload Insurance Certificate:
Click here to attach a file
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Indemnity
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I Accept the Terms and Conditions:
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I Accept the Terms and Conditions:
Assigned To
Permit No Issued
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Insurance Requirements
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Acceptance
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Hold harmless and indemnification
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Upload Insurance:
Click here to attach a file
Agree To All
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Special Event Details
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Event Details
Official Name of Event:
Date and Time of Event Setup:
Select a date and time
...
Date and Time of Event Start:
Select a date and time
...
Date and Time of Event End:
Select a date and time
...
Date and Time of Breakdown Ending:
Select a date and time
...
Your Application Fee(Based on Dates Selected):
Please provide any further information on your Event Dates:
Type a value
Is this is a first time Event in Jacksonville?:
Expected Total Daily Attendance:
Maximum Hourly Attendance:
Event Location:
Venue Name:
Event Address or approximate Location(s) of Event:
Description of the Event:
Type a value
Ticket Pricing or Entry Fees:
Primary Contact First Name:
Primary Contact Last Name:
Primary Contact Office Phone:
Primary Contact Cell Phone:
Primary Contact Email:
Secondary Contact First Name:
Secondary Contact Last Name:
Secondary Contact Office Phone:
Secondary Contact Cell Phone:
Secondary Contact Email:
Entity conducting the event information
Name of Entity:
Address:
City:
State:
Zip:
State of Incorporation:
Entity EIN:
Is this Entity a registered 501c3?:
If yes, 501c3 certificate needs to be uploaded:
Click here to attach a file
Name of business, organization, or non-profit organization that is financially responsible for the event (if different from applicant):
Is this Entity exempt under 440 FL state statute from carrying workman’s compensation insurance?:
Insurance Copy:
Click here to attach a file
Assigned To:
Special Event Site Information
Site Information
Sitemaps must include all information about your event including, but not limited to, fencing, tents, generators, food vendors, stages, bleachers, activations, amusement rides, bars, trash cans, fire lanes, entrances/exits,
amplified sound, race routes (if applicable), etc. Maps must be in full color and completely legible.
Please upload your site map(s) for the setup of your event:
Click here to attach a file
Will your event have private security?:
If yes, please describe the plans for private security:
Type a value
Will this event have any amplified sound?:
If yes, please describe your plans for amplified sound including direction of sound and times:
Type a value
Will you have amusement rides, including bounce houses, at your event?:
If yes, mechanical amusement devices shall comply with the requirements of Chapter 160 Ordinance code.
If yes, please describe amusement rides:
Type a value
Will your event have food vendors?:
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If yes, how many food vendors are expected?:
Will you utilize automobile(s), watercraft(s) or aircraft(s) at the event?:
If yes, please explain when, where and how they will be utilized:
Type a value
Will cranes, lifts or heavy equipment be used for any activity associated with the special event?:
If yes, please explain their purpose and dates and times in which they will be used:
Type a value
Parking Plan
How many vendor, sponsor, volunteer and staff vehicles are you expecting?:
How many attendee vehicles are you expecting?:
Please describe in detail your parking accommodations for all vehicles:
Type a value
Are you closing off any City parking spaces?:
Please describe in detail your City parking needs, including any bagged meter requests:
Type a value
Sanitary Plan
In order to ensure a clean, sanitary environment during and after events held on public property, clean up services may be provided by the City or its designated representative.
The cost for these services is the responsibility of the event organizer, and is dependent on the scope and size of the proposed event. This in no way exempts the organizer / producer from keeping
the area clean. Outline your plan to keep the area clean during the event as well as at the conclusion of your event.
Are you requesting City services to manage and maintain trash at your event?:
If No, describe how you will manage trash before, during and after the event:
Type a value
Are you requesting City Services for street sweeping after your event?:
The Florida Department of Health requires a minimum number of toilets based off of the attendance and duration of an event.
To review these requirements,
click here
.
Number of regular portolets you will provide:
Number of handwashing stations you will provide:
Number of handicap portolets you will provide:
Other available bathroom facilities:
Electrical Needs
Will you need electricity at your event?:
Are you requesting City electricity at your event (including plugging into an existing outlet)?:
Will you be providing your own generators?:
Please describe your electrical needs, including location and amperage:
Type a value
Water Needs
Will your event need connection to City Water?:
If yes, please describe your event’s water needs:
Type a value
If yes, will this water be used for potable purposes?:
Will your event be connecting to fire hydrant water?:
If yes,
click here
to go to JEA Fire Hydrant meter information
Temporary Structure Information
Any tents larger than 800 square feet, tents used for cooking, or erected temporary structures (bleachers, stages, etc.) must submit a separate building permit.
Please download
this form
to begin the process of gaining permission to erect temporary structures at your event
Will your event have any tents?:
Who will provide the tents?:(Max. 100 characters)
How will your tents be weighted down?:
Please list all tent sizes:
Will any tents be used for cooking?:
I understand that staking is not permitted on City Property:
Will your event have any stages, platforms or other temporary structures?:
If yes, please explain:
Type a value
Are you requesting the use of City Stages or Bleachers?:
Small Stage (20’ x 16’) @ $430.00 ea. + Tax:
(maximum 2)
Large Stage (40’ x 16’) @ $455.00 ea. + Tax:
(maximum 1)
Bleachers (Seating capacity approximately 200) @ $370.00 + Tax:
(maximum 8)
Specific delivery location at event:
Date and time of delivery:
Select a date and time
...
Date and time of pickup:
Select a date and time
...
Will overnight security be provided for equipment?:
If yes, please describe security:
Fireworks Information
A separate fireworks permit must be submitted to the City in order for your event to have fireworks.
Please
click here
to download this form to begin the process of gaining permission to launch fireworks at your event.
Upload Fireworks Permit
Click here to attach a file
WATER ACTIVATION INFORMATION
The following information must be supplied if your event is taking place in an ocean or inland waterways where the U.S. Coast Guard has authority.
Please describe the activities that will take place on the water:
Type a value
Please list which bodies of water you will utilize:
Sizes of boats participating:
Number of spectator watercraft:
Types of boats participating:
Type a value
Will this event interfere or impede the natural flow of traffic?:
If yes, please explain:
Type a value
What hazard will be introduced into the regatta area?:
Vessels provided for safety purposes (number and description):
Is a coast guard or coast guard auxiliary patrol requested for control of spectator or commercial traffic?:
If yes, how many vessels and why?:
Type a value
Upload a chart or scale drawing showing boundaries and/or courses and markers contemplated:
Click here to attach a file
Special Event Street Closure Information
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DATE SUBMITTED:
Select a date
...
EVENT START DATE:
Select a date
...
EVENT END DATE:
Select a date
...
NAME OF ORGANIZATION/EVENT SPONSOR:
APPLICANT/CONTACT NAME:
CONTACT PHONE:
CONTACT E-MAIL ADDRESS:
CONTACT FAX:
TITLE OF EVENT:
EVENT DURATION:
IF ROAD CLOSURE(S) INVOLVED:
CLOSURE START TIME (INCL. SET UP/BARRICADES):
Select a date and time
...
CLOSURE END TIME (BARRICADES REMOVED):
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...
PLEASE DESCRIBE ROAD(S) TO BE CLOSED AND/ ATTACH MAP (REQUIRED):
“See Attached Map” is not acceptable. Please list each road that will be closed (with limits from – to) and the duration of the closure.
DO NOT USE THIS FORM FOR EVENTS THAT WILL CLOSE STATE ROAD(S) AND/OR REQUIRE LOCKDOWN OF THE MAIN STREET OR ORTEGA DRAWSPAN
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ATTACH MAP HERE:
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PLEASE DESCRIBE DETOUR ROUTE AND ATTACH MAP:
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ATTACH DETOUR MAP HERE:
Click here to attach a file
IS THE EVENT IN A RESIDENTIAL NEIGHBORHOOD:
(If the Event is in a Residential Neighborhood written consent of at least 70% of occupants of property in the neighborhood is needed)
THE CITY’S GRANTING OF A BLOCK PARTY PERMIT DOES NOT ELIMINATE ANY PRIVATE RESTRICTIONS THAT MAY EXIST WITHIN A COMMUNITY REGULATED BY A HOMEOWNER’S ASSOCIATION (HOA).
ENFORCEMENT OF ANY AND ALL PRIVATE RESTRICTIONS IS THE RESPONSIBILITY OF THE HOMEOWNERS OF THEIR COMMUNITY, INCLUDING HOA REQUIREMENTS.
Consent Attachment
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Property Type:
ANY SPECIAL CONDITIONS?:
No
Yes
DESCRIBE SPECIAL CONDITIONS:
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Special Event Alcohol Exemption Information
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Entity Information
Name of Entity or Individuals seeking to conduct activity (List company name if company is conducting activity):
Address of above entity or individual:
Contact Name:
Contact Phone:
Contact Email:
Is the Applicant the same person/entity holding the alcohol license? :
Alcohol Service
Exact address of where alcohol beverages will be sold, served, or consumed:
Is this event in a Park?:
Park Name:
If your event is under 500 and located within a park, you must
Visit the JaxParks Reservation Site
to complete the park reservation process
Service Start Date/Time:
Select a date and time
...
Service End Date/Time:
Select a date and time
...
Is this event open to the public, ticketed, or a private event?:
Private
Public
Ticketed
This event will have (check one or both):
Beer and/or Wine
Liquor
How will alcohol be purchased or provided to guests?:
Please describe your ID checking procedures:
Type a value
Alcohol Containment
Name of security company possessing a class D license
(may not be JSO or Volunteers)
that will provide staff to contain alcohol within the approved area:
Security Company Contact Name:
Security Company Contact Phone:
Security Company Contact Email:
Security Staff Count:
Security Start Date/Time:
(must be at least 30 minutes before alcohol service begins)
Select a date and time
...
Security End Date/Time:
(must be at least 30 minutes after alcohol service ends)
Select a date and time
...
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Upload Containment Plan:
Click here to attach a file
Insurance
Name of the person or entity that will hold liquor insurance as outlined in this application for this activity:
(Must be the same as person or entity holding the alcohol license)
A copy of the Certificate of Insurance is to be submitted with this Application
Upload Insurance Certificate:
Click here to attach a file
RadEditor - HTML WYSIWYG Editor. MS Word-like content editing experience thanks to a rich set of formatting tools, dropdowns, dialogs, system modules and built-in spell-check.
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Indemnity
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